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Summit Huddle: SG May 2026+ #23

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opened 2026-07-08 15:11:49 +08:00 by teikseong · 16 comments
teikseong commented 2026-07-08 15:11:49 +08:00
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mishu-esther commented 2026-07-08 15:31:00 +08:00
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20260706 新加坡Summit筹备会议

活动议程讨论（日期：5/20 - 5/23 (周四-周日)
Decision：每周三开一次例会
Decision：22nd May 2027 dinner can be held anywhere, no need to be hotel
Action：@Jay 和私董会Jason讨论Forum training情况，确认时间和预算，发到筹备群

预算讨论 see the kdocs URL for HK summit budget https://records.yenintl.com/yen/summit/issues/11
Action：@小工 下周三会议前提供续费情况，发到筹备群
Action：@Kenny 思考奖牌情况：奖评个人贡献，非大锅饭

20260706 新加坡Summit筹备会议 活动议程讨论（日期：5/20 - 5/23 (周四-周日) Decision：每周三开一次例会 Decision：22nd May 2027 dinner can be held anywhere, no need to be hotel Action：@Jay 和私董会Jason讨论Forum training情况，确认时间和预算，发到筹备群 预算讨论 see the kdocs URL for HK summit budget https://records.yenintl.com/yen/summit/issues/11 Action：@小工 下周三会议前提供续费情况，发到筹备群 Action：@Kenny 思考奖牌情况：奖评个人贡献，非大锅饭
teikseong commented 2026-07-10 12:53:21 +08:00
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@mathew @kennylam gentle reminder for summit actions, see earlier minutes

@mathew @kennylam gentle reminder for summit actions, see earlier minutes
yeoweijie commented 2026-07-22 13:51:47 +08:00
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Convo with Jason Chia: Double incentive

19 May (wed)

  • Basic Training and moderator moderator training concurrently
  • Take entire day
  • Need 2 meeting room
  • 9-5pm
  • They need stay one night before (land and check in 18 May)
  • trainers
    • Kim Chua - Singapore based
    • George - KL
    • Roger -
  • Cap it to first 15 pax. Minimum 8.
Convo with Jason Chia: Double incentive ## 19 May (wed) - Basic Training and moderator moderator training concurrently - Take entire day - Need 2 meeting room - 9-5pm - They need stay one night before (land and check in 18 May) - trainers - Kim Chua - Singapore based - George - KL - Roger - - Cap it to first 15 pax. Minimum 8.
teikseong commented 2026-07-22 14:47:09 +08:00
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    3 nights  Room Size Suite Meeting Remarks  
1 JW 1035 $345 30sqm   $150/pax   no closing
2 W 1260 $420 42sqm   $138/pax Sentosa  
3 Ritz 1140 $380 51sqm $410 $168/pax No need suite haven't ask
4 Westin 1155 $385     $150/pax    
5 Park Royal Pickering 1260 $420     $140/pax not worth/meeting ok no closing
6 Swissotel     40sqm        
  |   | 3 nights  | Room | Size | Suite | Meeting | Remarks |   -- | -- | -- | -- | -- | -- | -- | -- | -- 1 | JW | 1035 | $345 | 30sqm |   | $150/pax |   | no closing 2 | W | 1260 | $420 | 42sqm |   | $138/pax | Sentosa |   3 | Ritz | 1140 | $380 | 51sqm | $410 | $168/pax | No need suite | haven't ask 4 | Westin | 1155 | $385 |   |   | $150/pax |   |   5 | Park Royal Pickering | 1260 | $420 |   |   | $140/pax | not worth/meeting ok | no closing 6 | Swissotel |   |   | 40sqm |   |   |   |  
yeoweijie commented 2026-07-22 15:12:51 +08:00
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Agenda (Hotel Rooming)

Forum Basic Training either Moderator Training - If Attending - 19 May
18 May arrive and check in
Need 2 x Meeting Rooms (minimum SGD$3000++ per room)
Minimum 8 pax to start per class, Maximum 16 per class
Expected - 16 - 32 Room Night (18 May check in)

Summit

Total: Best estimate 170 pax
Macau and Hong Kong - 120 Pax
60-80 Rooms for negotiation
Considering Singapore chapter members 30 pax - may not stay-in

Confirmed 20 May Arrive and Check In 3pm (Standard)
2pm Start GLC (Either 40-50 pax)
20 Welcome Dinner
21 Activity/Education + Forum Mixer
22 AGM + Closing Dinner

23 May Check-out 12pm

Agenda (Hotel Rooming) Forum Basic Training either Moderator Training - If Attending - 19 May 18 May arrive and check in Need 2 x Meeting Rooms (minimum SGD$3000++ per room) Minimum 8 pax to start per class, Maximum 16 per class Expected - 16 - 32 Room Night (18 May check in) Summit Total: Best estimate 170 pax Macau and Hong Kong - 120 Pax 60-80 Rooms for negotiation Considering Singapore chapter members 30 pax - may not stay-in Confirmed 20 May Arrive and Check In 3pm (Standard) 2pm Start GLC (Either 40-50 pax) 20 Welcome Dinner 21 Activity/Education + Forum Mixer 22 AGM + Closing Dinner 23 May Check-out 12pm
1. JW MArriott - Variety Communications Pte Ltd - YEN Summit 2027 (20 - 23 May 2027)_Revised Proposal.pdf
489 KiB
2. Ritz Carlton - Variety Communications Pte Ltd, Y.E.N Summit 2027, 19 to 22 May 2027 (Revised 2).pdf
647 KiB
3. W Hotel SG Proposal Variety Communications Pte Limited - YEN Summit - 20 - 23 May 2027.pdf
1.9 MiB
5. Park Royal Pickering SIngapore - Proposal for Variety Communications Pte Ltd - 19 to 23 May 2027.pdf
2.0 MiB
4. Westin - variety_communications_yen_summit_may_2027_1720404.pdf
19 MiB
mishu-esther commented 2026-07-22 15:22:49 +08:00
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20260722 新加坡Summit筹备会议

根据价格和财务预算筛选酒店：
Decision: 根据以上列出的酒店情况，进行对比做决定
Action: @Jay 8月选好酒店

20260722 新加坡Summit筹备会议 根据价格和财务预算筛选酒店： Decision: 根据以上列出的酒店情况，进行对比做决定 Action: @Jay 8月选好酒店
mishu-esther commented 2026-08-12 13:50:35 +08:00
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【新加坡summit筹备会议】

日期：2026/8/12
时间：
GMT+8:14:00-14:40

1.活动流程确认
Decision：
5/19 Forum training : 两个小会议室
5/20 下午 Check in
下午 GLC
晚上 welcome dinner
5/21 上午 外出（参访米的冷冻储存 / 动物园-了解如何运营）、Forum Mixer
5/22 上午 演讲
下午 AGM
晚上 Closing Dinner（可在酒店外）
5/23 中午 Check out/citytour

3.酒店确定
Decision: @yeoweijie 谈完3家酒店后，同步信息在群里，酒店场勘确认后再约总会人员开会
Action: @yeoweijie @teikseong 酒店场勘

【新加坡summit筹备会议】 日期：2026/8/12 时间： GMT+8:14:00-14:40 1.活动流程确认 Decision： 5/19 Forum training : 两个小会议室 5/20 下午 Check in 下午 GLC 晚上 welcome dinner 5/21 上午 外出（参访米的冷冻储存 / 动物园-了解如何运营）、Forum Mixer 5/22 上午 演讲 下午 AGM 晚上 Closing Dinner（可在酒店外） 5/23 中午 Check out/citytour 3.酒店确定 Decision: @yeoweijie 谈完3家酒店后，同步信息在群里，酒店场勘确认后再约总会人员开会 Action: @yeoweijie @teikseong 酒店场勘
mishu-esther commented 2026-08-26 14:42:41 +08:00
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【新加坡summit筹备会议】

日期：2026/8/26
时间：
GMT+8:14:00-14:42

1.酒店确定
Decision: 8/28（周五）大家讨论完再做决定。

【新加坡summit筹备会议】 日期：2026/8/26 时间： GMT+8:14:00-14:42 1.酒店确定 Decision: 8/28（周五）大家讨论完再做决定。
teikseong commented 2026-08-26 15:57:03 +08:00
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Ritz Carlton - 视频总共有五间房间

  1. Ballroom - AGM
  2. Pavillion - GLC / Welcome Dinner
  3. Small Room - Forum training
  4. Medium Room - GLC / Forum training
  5. Bedroom - Forum mixer

视频的坚果云链接 (含：WESTIN SIngapore)：https://www.jianguoyun.com/p/DUrZ2UMQzpTvCRjPt6cGIAA

## Ritz Carlton - 视频总共有五间房间 1. Ballroom - AGM 2. Pavillion - GLC / Welcome Dinner 3. Small Room - Forum training 4. Medium Room - GLC / Forum training 5. Bedroom - Forum mixer 视频的坚果云链接 (含：WESTIN SIngapore)：https://www.jianguoyun.com/p/DUrZ2UMQzpTvCRjPt6cGIAA
mishu-esther commented 2026-08-26 16:35:30 +08:00
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酒店信息对比：
2026+ 新加坡酒店：房价、会议套餐及优惠条款综合对比_Sheet1.png

酒店信息对比： ![2026+ 新加坡酒店：房价、会议套餐及优惠条款综合对比_Sheet1.png](/attachments/d21f271e-4d87-4ee2-a0b3-28572f5abd11)
2026+ 新加坡酒店：房价、会议套餐及优惠条款综合对比_Sheet1.png
634 KiB
teikseong commented 2026-09-07 13:06:45 +08:00
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from @yeoweijie

from @yeoweijie - [Credit Card Authorisation Form (Guarantee for Guestrooms).pdf](/attachments/cda601db-155f-4e4e-b841-b1230ed7c3db) - [Agreement - Variety Communications Pte Ltd, Y.E.N Summit 2027, 20 to 23 May 2027.pdf](/attachments/6725fb42-56f6-4146-9b3d-0557c4ff2c95) - [Proforma Invoice - Variety Communications Pte Ltd, Y.E.N Summit 2027, 20 to 23 May 2027.pdf](/attachments/333ac8e4-43cd-44d0-bac7-b48b7c1661b8)
Credit Card Authorisation Form (Guarantee for Guestrooms).pdf
406 KiB
Agreement - Variety Communications Pte Ltd, Y.E.N Summit 2027, 20 to 23 May 2027.pdf
423 KiB
Proforma Invoice - Variety Communications Pte Ltd, Y.E.N Summit 2027, 20 to 23 May 2027.pdf
30 KiB
teikseong changed title from Summit Huddle: SG May 2027 to Summit Huddle: SG May 2026+ 2026-09-09 12:00:42 +08:00
teikseong commented 2026-09-09 12:15:52 +08:00
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Summit 2025+

  1. Cordis Contract https://records.yen-intl.com/yen/summit/src/branch/main/contracts/CORDIS_CONTRACT_SIGNED_20251203.pdf
  2. For HK contract, for 3 nights, we must utilize 20 rooms/night @ $X, with the option to utilize another 35 rooms/night @ $Y
  3. Based on payment receipts, we utilized 179 rooms in total (see images)
  4. For SG contract, for 3 nights, we must utilize 60 rooms/night @ $X, without any options
  5. Excel of tables https://www.kdocs.cn/l/cohTaylgtB9s
  2025+ HK - USD182/- Totals Tue 26-May Wed 27-May Thu 28-May Fri 29-May Sat 30-May
1 Minimum spend US$11,466.00          
2 Final paid US$40,021.24          
3 Utilized (Final) 179          
4 Agoda self paid ?          
5 Utilized (Hotel self paid) 56          
6 Utilized (Hotel HQ paid) 123 1 9 38 38 37
7 Available total 178 0 13 55 55 55
8 GTD (Mandatory) 63 0 3 20 20 20
9 NON-GTD (Optional)   0 10 35 35 35
10 NON-GTD Utilized 60 1 6 18 18 17
  2026+ SG - USD300/- Totals Tue 19-May Wed 20-May Thu 21-May Fri 22-May Sat 23-May
11 Minimum spend US$54,000.00          
12 Final paid ?          
13 Utilized (Final) ?          
14 Agoda self paid ?          
15 Utilized (Hotel self paid) ?          
16 Utilized (Hotel HQ paid) ? ? ? ? ? ?
17 Available total 180 0 0 60 60 60
18 GTD (Mandatory) 180 0 0 60 60 60
19 NON-GTD (Optional)   0 0 0 0 0
20 NON-GTD Utilized ? ? ? ? ? ?
  2026+ SG - USD380/- Totals Tue 19-May Wed 20-May Thu 21-May Fri 22-May Sat 23-May
21 Minimum spend US$45,600.00          
22 Final paid ?          
23 Utilized (Final) ?          
24 Agoda self paid ?          
25 Utilized (Hotel self paid) ?          
26 Utilized (Hotel HQ paid) ? ? ? ? ? ?
27 Available total 120 0 0 40 40 40
28 GTD (Mandatory) 120 0 0 40 40 40
29 NON-GTD (Optional)   0 0 0 0 0
30 NON-GTD Utilized ? ? ? ? ? ?
  • Minimum spend and utilization
    image.png
    image.png
  • 20 @ $X
    image.png
  • 35 @ $Y
    image.png
  • Agoda on 2026-09-16
    image.png
## Summit 2025+ 1. Cordis Contract https://records.yen-intl.com/yen/summit/src/branch/main/contracts/CORDIS_CONTRACT_SIGNED_20251203.pdf 2. For HK contract, for 3 nights, we must utilize 20 rooms/night @ $X, with the option to utilize another 35 rooms/night @ $Y 3. Based on payment receipts, we utilized 179 rooms in total (see images) 4. For SG contract, for 3 nights, we must utilize 60 rooms/night @ $X, without any options 5. Excel of tables https://www.kdocs.cn/l/cohTaylgtB9s   | 2025+ HK - USD182/- | Totals | Tue 26-May | Wed 27-May | Thu 28-May | Fri 29-May | Sat 30-May -- | --: | --: | --: | --: | --: | --: | --: 1 | Minimum spend | US$11,466.00 |   |   |   |   |   2 | Final paid | US$40,021.24 |   |   |   |   |   3 | Utilized (Final) | 179 |   |   |   |   |   4 | Agoda self paid | ? |   |   |   |   |   5 | Utilized (Hotel self paid) | 56 |   |   |   |   |   6 | Utilized (Hotel HQ paid) | 123 | 1 | 9 | 38 | 38 | 37 7 | Available total | 178 | 0 | 13 | 55 | 55 | 55 8 | GTD (Mandatory) | 63 | 0 | 3 | 20 | 20 | 20 9 | NON-GTD (Optional) |   | 0 | 10 | 35 | 35 | 35 10 | NON-GTD Utilized | 60 | 1 | 6 | 18 | 18 | 17   | 2026+ SG - USD300/- | Totals | Tue 19-May | Wed 20-May | Thu 21-May | Fri 22-May | Sat 23-May -- | --: | --: | --: | --: | --: | --: | --: 11 | Minimum spend | US$54,000.00 |   |   |   |   |   12 | Final paid | ? |   |   |   |   |   13 | Utilized (Final) | ? |   |   |   |   |   14 | Agoda self paid | ? |   |   |   |   |   15 | Utilized (Hotel self paid) | ? |   |   |   |   |   16 | Utilized (Hotel HQ paid) | ? | ? | ? | ? | ? | ? 17 | Available total | 180 | 0 | 0 | 60 | 60 | 60 18 | GTD (Mandatory) | 180 | 0 | 0 | 60 | 60 | 60 19 | NON-GTD (Optional) |   | 0 | 0 | 0 | 0 | 0 20 | NON-GTD Utilized | ? | ? | ? | ? | ? | ?   | 2026+ SG - USD380/- | Totals | Tue 19-May | Wed 20-May | Thu 21-May | Fri 22-May | Sat 23-May -- | --: | --: | --: | --: | --: | --: | --: 21 | Minimum spend | US$45,600.00 |   |   |   |   |   22 | Final paid | ? |   |   |   |   |   23 | Utilized (Final) | ? |   |   |   |   |   24 | Agoda self paid | ? |   |   |   |   |   25 | Utilized (Hotel self paid) | ? |   |   |   |   |   26 | Utilized (Hotel HQ paid) | ? | ? | ? | ? | ? | ? 27 | Available total | 120 | 0 | 0 | 40 | 40 | 40 28 | GTD (Mandatory) | 120 | 0 | 0 | 40 | 40 | 40 29 | NON-GTD (Optional) |   | 0 | 0 | 0 | 0 | 0 30 | NON-GTD Utilized | ? | ? | ? | ? | ? | ? --- - Minimum spend and utilization ![image.png](/attachments/b280e1de-00bb-4c2f-b080-fc097baf6c7e) ![image.png](/attachments/a0f975e3-4fe9-4e8d-b9a3-e4237f81f2e1) - 20 @ $X ![image.png](/attachments/c2c4ac81-9d54-4834-9775-a074d09d1da9) - 35 @ $Y ![image.png](/attachments/6f24a96c-32c1-4a9f-b24c-dcca9a76dd4b) --- - Agoda on 2026-09-16 ![image.png](/attachments/f16817fe-ba40-4142-9990-6db14953f6cf)
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mishu-esther commented 2026-09-16 14:34:22 +08:00
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【新加坡summit筹备会议】

日期：2026/9/16（周三）
时间：
GMT+8:14:00-15:00

Decision：酒店 @teikseong 和 @crystalyang 沟通确认；
Action：@秘书 记录Q&A 内容 - 1.summit日程三天，如有会员因行程安排入住时间超出3天，超出天数的价格会继续执行与酒店商定的专属协议价。

【新加坡summit筹备会议】 日期：2026/9/16（周三） 时间： GMT+8:14:00-15:00 Decision：酒店 @teikseong 和 @crystalyang 沟通确认； Action：@秘书 记录Q&A 内容 - 1.summit日程三天，如有会员因行程安排入住时间超出3天，超出天数的价格会继续执行与酒店商定的专属协议价。
teikseong commented 2026-09-22 09:53:41 +08:00
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This is the Revised 4 Ritz Carlton contract that we will be signing for Summit 2026+ in Singapore

This is the `Revised 4` Ritz Carlton contract that we will be signing for Summit 2026+ in Singapore
Agreement - Variety Communications Pte Ltd, Y.E.N Summit 2027, 20 to 23 May 2027 (revised 4).pdf
423 KiB
mishu-esther commented 2026-09-28 16:00:04 +08:00
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74a8596434abc6f269e266b9a69c6b06.png
@mathew 2026 新加坡SUMMIT 酒店定金时间，请了解并提前准备好资金哦。

![74a8596434abc6f269e266b9a69c6b06.png](/attachments/431afc26-6a24-4ca2-9632-e6076a448a8c) @mathew 2026 新加坡SUMMIT 酒店定金时间，请了解并提前准备好资金哦。
74a8596434abc6f269e266b9a69c6b06.png
85 KiB
mishu-esther commented 2026-09-30 15:02:29 +08:00
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【新加坡summit筹备会议】

日期：2026/9/30（周三）
时间：
GMT+8:14:00-15:00

Decision：Jay 准备合同和协会签约；
Action：@Jay 请询问GST后给大家说。

【新加坡summit筹备会议】 日期：2026/9/30（周三） 时间： GMT+8:14:00-15:00 Decision：Jay 准备合同和协会签约； Action：@Jay 请询问GST后给大家说。
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