36 lines
1.6 KiB
Markdown
36 lines
1.6 KiB
Markdown
## Meetings - All
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- Take photo at start (Not end), to promote punctuality
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- Take minutes in realtime, capture ACTIONS, DECISIONS and nothing else
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- For every ACTION, create an issue to keep track
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- For every DECISION, link to decisions.md
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- If there are no ACTIONs or DECISIONs, record `No action or decision`
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- Follow agenda point by point
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## Meetings - Zoom
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- Share screen for realtime minutes
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## Meetings - Offline
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- Dual projectors, 1 for realtime minutes, 1 for content
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## Recordings
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- Keep video (MP4) will do
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- Discard Audio only (MP3)
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## Voting
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- If voting is required during a meeting, it must be clearly stated in the agenda before the meeting
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## Chair responsibilites
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1. Chair cannot select Mondays 11am as it is reserved for Secretariat
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2. Chair must decide location of meeting and decide list of participants, mishu can provide Zoom URL if online
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3. Chair must provide at least 3 dates + times and at least 3 days ahead
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4. Chair must provide agenda/points of discussion **so that participants can come prepared**, short title alone is not enough for preparation, participants might not want to join
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## Mishu responsibilities
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1. Mishu will text participants immediately with points of discussion and feedback to chair within 24 hours (cannot, no response, can)
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2. Mishu will provide further updates if there are responses, chair decides to proceed or not
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## Minimal Agenda Contents
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1. YYYY-MM-DD HH:MM:SS date and time of meeting
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2. Start with photo taking and review of last minutes (actions/tasks)
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3. Points of discussion/follow-up by chair
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4. Ends with Any Other Business (AOB) |