secretary/agenda-minutes-zoom-sop.md

## Meetings - All
- Take photo at start (Not end), to promote punctuality
- Take minutes in realtime, capture ACTIONS, DECISIONS and nothing else
- For every ACTION, create an issue to keep track
- For every DECISION, link to decisions.md
- If there are no ACTIONs or DECISIONs, record `No action or decision`
- Follow agenda point by point

## Meetings - Zoom
- Share screen for realtime minutes

## Meetings - Offline
- Dual projectors, 1 for realtime minutes, 1 for content

## Recordings
- Keep video (MP4) will do
- Discard Audio only (MP3)

## Voting
- If voting is required during a meeting, it must be clearly stated in the agenda before the meeting

## Chair responsibilites
1. Chair cannot select Mondays 11am as it is reserved for Secretariat
2. Chair must decide location of meeting and decide list of participants, mishu can provide Zoom URL if online
3. Chair must provide at least 3 dates + times and at least 3 days ahead
4. Chair must provide agenda/points of discussion **so that participants can come prepared**, short title alone is not enough for preparation, participants might not want to join

## Mishu responsibilities
1. Mishu will text participants immediately with points of discussion and feedback to chair within 24 hours (cannot, no response, can)
2. Mishu will provide further updates if there are responses, chair decides to proceed or not

## Minimal Agenda Contents
1. YYYY-MM-DD HH:MM:SS date and time of meeting
2. Start with photo taking and review of last minutes (actions/tasks)
3. Points of discussion/follow-up by chair
4. Ends with Any Other Business (AOB)