secretary/agenda-minutes-zoom-sop.md

Meetings - All

• Take photo at start (Not end), to promote punctuality
• Take minutes in realtime, capture ACTIONS, DECISIONS and nothing else
• For every ACTION, create an issue to keep track
• For every DECISION, link to decisions.md
• If there are no ACTIONs or DECISIONs, record No action or decision
• Follow agenda point by point

Meetings - Zoom

• Share screen for realtime minutes

Meetings - Offline

• Dual projectors, 1 for realtime minutes, 1 for content

Recordings

• Keep video (MP4) will do
• Discard Audio only (MP3)

Minimal Agenda Contents

1. YYYY-MM-DD HH:MM:SS date and time of meeting
2. URL/location of meeting
3. List of participants
4. Start with review of last minutes (actions/tasks)
5. Points of discussion/follow-up by chair
6. Ends with Any Other Business (AOB)