membership/sg/policy.md

# Membership Policies/Processes

## Key Duties
1. Duties: Copy from Last Consitution from YEN SG? << Jeff Distilling from: [Old SOP](https://docs.google.com/document/d/1jKdI1dKtoiijY0M71tCaagbXTrW-B-XjVAHQNYcciI8/edit?usp=sharing)>>
2. OpenHouse: Form + Lead OpenHouse Commmitte
3. Membership: 
  - 3.1. Membership Directory (Temp use in google sheet - [member-list](https://docs.google.com/spreadsheets/d/1rw6IIe1kARZOugmeNyHJxEjYbxLq9hX5J1F4xnIUL70/edit?usp=sharing))
  - 3.2. Buddy System `[WIP]` (Assign by Chair directly - Assume consent if no reponse.)
4. Recruitment: 
  - 4.1. Sign-up Form with basic intro + joining fee (msg) - [SIGN-UP FORM](https://livelygreen.notion.site/BE-BOLD-BE-BRAVE-3d9559c865174213a7664d71b1655656) + [Responses table](https://docs.google.com/spreadsheets/d/1TnwnwOI3cH4m0cUmNRnr25x02_DLPiFoHqCzyTZr7C4/edit?pli=1&gid=484203684#gid=484203684$0)
  - 4.2. Post-event Follow-up (msg) 
  - 4.3. Renewal `[TBC + WIP]` [Ref](https://docs.google.com/spreadsheets/d/1ZzmEGikiOHPwXigP8LU5R-tVfNgam1XG9OLg2BGAYYw/edit?usp=share_link) (Preferrably 1-sheet with QR PayNow code with clear fee)

## Policies
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2.
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## Processes
### Arranging interview
1. Ask prospect for interview availability, e.g. free dates for the next 2 weeks
2. Find/assign at least 2 members to conduct interview, 1 must be forum moderator trained, the other can be anyone except referrer
3. Collect ACRA details from prospect, interview form from interviewers and recommendation letter from referrer
4. Submit application via https://www.wjx.top/vm/rP6Bimd.aspx and text form + letter to Intl. membership chair
5. Await for voting completion and membership approval

### Fee collection
1. Notify SG Finance to collect membership fee

### Onboarding
1. Once paid, SG Finance notify secretary to add prospect to WeChat + WhatsApp
2. Add birthday + set to `Repeat Annually` within YEN SG calendar
3. Add prospect information into to membership directory
4. Assist to add prospect's gmail to shared Google calendar
5. Roster a member as buddy to prospect
6. Add prospect to onboarding chat group
7. Arrange date and venue for Onboarding(by Integration Chair) + Forum Briefing(by Forum Chair) session

### Reference / Supporting Materials:
- [YEN SG - Membership Folder](https://drive.google.com/drive/folders/199HkK6wpVMQY5BYo3yGO36lDHM64f4Si?usp=share_link)