secretary/agenda-minutes-zoom-sop.md

Meetings - All

• Take photo at start (Not end), to promote punctuality
• Take minutes in realtime, capture ACTIONS, DECISIONS and nothing else
• For every ACTION, create an issue to keep track
• For every DECISION, link to decisions.md
• If there are no ACTIONs or DECISIONs, record No action or decision
• Follow agenda point by point

Meetings - Zoom

• Share screen for realtime minutes

Meetings - Offline

• Dual projectors, 1 for realtime minutes, 1 for content

Recordings

• Keep video (MP4) will do
• Discard Audio only (MP3)

Minimal Agenda Contents

1. YYYY-MM-DD HH:MM:SS date and time of meeting
2. Chair must decide location of meeting, mishu can provide Zoom URL if online
3. Chair must decide list of participants
4. Start with review of last minutes (actions/tasks)
5. Points of discussion/follow-up by chair
6. Ends with Any Other Business (AOB)