# Request For Quotation

## Local laws
1. Law - Smoking/non-smoking rooms
2. Who - needs
3. Money - what needs to be paid
4. What - what is the activity
5. Timing -
6. Location -
7. Equipment - what do we need?

## Considerations/Negotiation
1. We must negoiate with at least general manager
2. 4 or 5 star hotel, as long as cheaper or same as Agoda during the event period
3. Long term rate for all YEN members for at least 1 year, most hotels will ask for 100 nights

## Booking website
1. Can hotel setup a dedicated webpage for all our members to self book, pay and check-in?
2. Many of our members will share rooms, can hotel let either member to self check-in?
3. Can members book rooms from before and beyond our event dates?
4. Can provide us with a name list of guests who have booked?
5. How to pay by WeChat/Alipay?
6. Can the room rates be locked in? And dropped when the official website prices drop?

## Registration counter
1. Can hotel help us issue name badge and goodie bag?
2. Or can we have a registration counter in the lobby to welcome members and give out goodie bag? If not, where?

## GLC
1. Can we have breakfast in the meeting room at 7am? `((10 chapters + HQ) * (6 eboard functions)) / 2`, e.g. `10 chapters = 33 pax`
2. 

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