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# Secretary Policy/Processes
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# Secretary Policy/Processes
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## Event calendar
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Author: @ts
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## Date/Time of activities
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1. All YEN activities are published on 2 calendars on outlook.com
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1. All YEN activities are published on 2 calendars on outlook.com
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2. All members are encouraged to refer to the calendars to schedule their time
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2. All members are encouraged to refer to the calendars to schedule their time
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3. Secretary will text reminders to the group chats with only 1 timezone to avoid mistakes
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3. Secretary will text reminders to the group chats with only 1 timezone (the most commonly used) in order to avoid mistakes
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- 9 of 10 chapters are using GMT+8
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4. The selected timezone will be based on the most widely used timezone among all chapters
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4. The selected timezone will be based on the most widely used timezone among all chapters
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## Translation/language of documents
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1. All documents by secretary will be in Simplified Mandarin (简体)
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- 8 of 10 chapters are using Simplified Mandarin
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2. Documents submitted by chapters can be in Simplified/Traditional Mandarin or English and will be stored as-is
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3. Chapters that require translation are encourage to self translate and re-submit these documents
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4. Secretary will only translate specific documents such as posters/website, as directed by Secretary Chair
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## Zoom photo taking
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## Zoom photo taking
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1. There will be a photo taking at the start of every zoom
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1. There will be a photo taking at the start of every zoom
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2. This is to encourage members to attend zoom meetings on time
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2. This is to encourage members to attend zoom meetings on time
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