membership/sg/policy.md

Membership Policies/Processes

Key Duties

1. Duties: Copy from Last Consitution from YEN SG? << Jeff Distilling from: Old SOP>>
2. OpenHouse: Form + Lead OpenHouse Commmitte
3. Membership:

• 3.1. Membership Directory (Temp use in google sheet - member-list)
• 3.2. Buddy System [WIP] (Assign by Chair directly - Assume consent if no reponse.)

4. Recruitment:

• 4.1. Sign-up Form with basic intro + joining fee (msg) - SIGN-UP FORM + Responses table
• 4.2. Post-event Follow-up (msg)
• 4.3. Renewal [TBC + WIP] Ref (Preferrably 1-sheet with QR PayNow code with clear fee)

Policies

Processes

Arranging interview

1. DM to ask for next 2-week availability interview
2. SEA group to ask for Volunteers (1x Moderator(must be forum-moderator-trained) + 1x Existing member) (CANNOT BE REFERRER)
3. Collect (Bizfile ACRA + Interview Form + Recommendation Form (by referrer))
4. Consolidate all document + pre-filled form and submit to Intl. via WJX.TOP
5. Notify Intl. side + DM Deboard for (Interview form + Recommendation Form)
6. Await for Voting completion and approval.

Collecting membership fees

1. Notify SG Finance to collect fee
2. notify Intl. Deborah for WeChat + Whatsapp
3. Request for email (Accessible to Google Calendar) to add into YEN SG Calendar
4. Add Birthday + set to ""Repeat Annualy"" within YEN SG Calendar"
5. Collect info / pass into to membership Directory

Arranging onboarding

1. Ensure Access to following

• 1.1. YEN SG Calendar
• 1.2. Buddy Assigned

2. Arrange for Onboarding(by Integration Chair) + Forum Briefing(by Forum Chair) session
3. Must complete both session before handover to Forum basic training (by Forum Chair)

Reference / Supporting Materials:

• YEN SG - Membership Folder